PRIVACY POLICY

A & J RECRUITMENT LTD

Last updated: November 2026

1. Who we are

A & J Recruitment Ltd is a recruitment agency providing temporary and permanent recruitment services across agriculture, logistics, warehousing, cleaning and other industries.

We are committed to protecting your personal information and respecting your privacy.

For the purposes of UK data protection legislation, A & J Recruitment Ltd is the data controller responsible for the personal information we collect and process.

Contact details:

Company name: A & J Recruitment Ltd
Website: www.ajrecruitment.co.uk
Email: info@ajrecruitment.co.uk
Registered office: 18 Meadow Way, Harston/Cambridge, CB22 7NQ
Company registration number: [Insert Companies House number]

2. What information we collect

Depending on how you interact with us, we may collect the following information.

Candidates and workers:

Full name, address, telephone number and email address.
CVs, employment history and references.
Qualifications, skills and work experience.
Right-to-work documentation and identification documents.
National Insurance number.
Bank details for salary payments.
Emergency contact details.
Availability and preferred working arrangements.
Relevant information required for employment and recruitment purposes.

Where necessary and lawful, we may also process additional information, such as health information or criminal record information.

Employers and business clients:

Business names and contact details.
Company information.
Job vacancy and recruitment requirements.
Communication and contractual information.
Payment and invoicing information.

Website visitors:

Information submitted through our website contact forms.
Technical information such as IP addresses and cookie data, where applicable.

3. How we use your information

We use personal information for the following purposes:

To register candidates and manage applications.
To match candidates with suitable employment opportunities.
To communicate with applicants and clients.
To verify identity and right to work in the UK.
To arrange interviews and placements.
To prepare employment and assignment documentation.
To administer temporary and permanent recruitment services.
To process worker payroll and payments.
To manage client accounts and invoices.
To meet legal and regulatory obligations.
To improve our website and services.

4. Our legal basis for processing information

We process personal information under the following lawful bases:

Contract: Where processing is necessary to enter into or fulfil a contract.
Legal obligation: Where we need to comply with employment, tax or other legal requirements.
Legitimate interests: Where processing is necessary for our recruitment business, provided these interests do not override your rights.
Consent: Where we have asked for your permission, for example for certain marketing activities.

Where we process special category or criminal offence data, we will only do so where an appropriate additional legal condition applies.

5. Sharing your information

We may share relevant personal information with:

Employers and potential employers when considering you for suitable vacancies.
Payroll and accountancy providers.
Pension providers, where applicable.
HMRC and other relevant authorities where legally required.
Background screening and identity verification providers, where applicable.
IT, website hosting and secure document storage providers.
Professional advisers where necessary.

We only share information where necessary for legitimate recruitment, employment, business or legal purposes.

We do not sell your personal information to third parties.

6. How we protect your information

We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

These measures may include:

Secure electronic document storage.
Password-protected systems.
Restricted access to personal information.
Secure communication and document transfer.
Appropriate security measures with our service providers.

However, no online system can be guaranteed to be completely secure.

7. How long we keep your information

We only retain personal information for as long as necessary for the purposes for which it was collected, including legal, accounting and regulatory requirements.

Different types of information may be kept for different periods.

We will securely delete or dispose of personal information when it is no longer required, in accordance with our data retention policy.

8. Your data protection rights

Under UK data protection legislation, you have rights which may include:

The right to request access to your personal information.
The right to request correction of inaccurate information.
The right to request deletion of your information in certain circumstances.
The right to restrict processing in certain circumstances.
The right to object to certain processing.
The right to data portability in applicable circumstances.
The right to withdraw consent where processing is based on consent.

To exercise your rights, please contact us at:

info@ajrecruitment.co.uk

9. Cookies

Our website may use cookies and similar technologies to improve website functionality and understand how visitors use our website.

Some cookies are necessary for the website to operate. Other cookies, such as analytics or marketing cookies, may require your consent.

You can manage your cookie preferences through our website’s cookie settings.

10. Third-party websites

Our website may contain links to third-party websites.

We are not responsible for the privacy practices or content of external websites. We recommend reviewing their privacy policies before providing personal information.

11. International transfers

If personal information is transferred outside the UK through our service providers, we will ensure that appropriate safeguards are in place in accordance with applicable data protection legislation.

12. Complaints

If you have concerns about how we use your personal information, please contact us first at:

info@ajrecruitment.co.uk

You also have the right to complain to the Information Commissioner’s Office (ICO).

Website: https://ico.org.uk/

13. Changes to this privacy policy

We may update this Privacy Policy from time to time to reflect changes in our business, services or legal requirements.

The latest version will always be available on our website.